“CHANGES IN THE CLUB CONSTITUTION"
The Winchester Wheelmen's executive met in February to review and recommend changes in the club's constitution and bylaws. This was the first review in over ten years. A few minor changes were made which require that the constitution and the bylaws with changes be presented to the membership for approval. The primary change was moving the section entitled "Dues" out of the constitution and into the bylaws. This makes changes in the dues much easier to deal with although no changes are currently being considered. The other change occurred in the bylaws and was simply a new description of some committees and their duties. Committees are currently are operating are: Ride Committee (Charmaine Shaw, chair); Membership Committee (Ken Tenney, chair); Finance Committee (Rosalie Perry, chair); Special Events Committee (Jon Hicks, chair).
Please review the constitution and bylaws as presented. They will be brought up for a vote of approval at the April meeting. If you have any questions, contact one of your club officers with comments or concerns.
WINCHESTER WHEELMEN, INC.
Constitution and Bylaws
ARTICLE 1
Name: The name of the organization shall be the Winchester Wheelmen.
ARTICLE 2
Purpose: The purpose of the organization is to provide opportunities for extending the individual’s knowledge and appreciation of the environment and to provide opportunities for improving individual bicycling skills by:
1. promoting bicycling as a recreation, a sport, and as a viable means of transportation;
2. promoting public recognition of the need for safer cycling conditions;
3. encourage the development of public facilities, including bike paths and trails, for recreational and functional uses of bicycles;
4. Cooperating with public authorities in the observance of all traffic regulations.
ARTICLE 3
Membership: Membership is open to individuals and families, particularly those in the City of Winchester, Counties of Frederick, Warren, Clarke, Shenandoah, Berkeley (WV), and surrounding areas, who desire to promote the various Club purposes and bicycling in general.
Classes of Membership:
1. Individual
2. Family
Minors: Parents or guardians signature necessary for approval of membership for any applicant under the age of 18 (eighteen).
Term: All memberships shall be based on an annual cycle of 12 months starting with January 1st and ending with December 31st. New members joining after September 1st shall be full members through the following year.
ARTICLE 4
Club Meetings:
1. Annual meeting: an annual meeting and election shall be held once per calendar year.
2. Regular meetings: regular meetings and special meetings shall be provided for in the bylaws.
ARTICLE 5
Officers:
1. The election of officers shall be provided for in the bylaws.
2. Officers to be elected are as follows: President, Vice-President, Secretary, and Treasurer.
ARTICLE 6
Committees: The Executive Committee shall be composed of Officers of the Club and shall appoint chairmen/women of all other committees provided for by the bylaws.
ARTICLE 7
Amendments: The Constitution and/or bylaws may be amended in any regular meeting of the Club by an affirmative vote of two-thirds (2/3) of the Club members present in person. No proposed amendment shall be acted upon at any Club meeting unless it has been presented in writing to all members of the Club at 30 days in advance of the meeting.
BYLAWS
Meetings:
Section 1: Regular meetings of the Club shall be held no more than once a month. The meeting must be conducted by a Club officer.
Section 2: Special meetings may be called at the request of the President. Object of the meeting shall be stated in the call and no other business transacted.
Section 3: Executive Committee meetings shall be held at such times as it may be determined necessary by the Club officers. A majority of the Committee present shall constitute a quorum.
Dues:
All dues are annual. Non-paying members shall be dropped from the membership after their dues are three (3) months due. The amount of the dues shall be as follows:
1. Individual $16.00
2. Family $20.00
Fiscal Year:
Section 1: The fiscal year of the Club shall commence on the first day of January and end on the last day of December.
Committees:
Section 1: The Executive Committee of the Club shall be composed of the elected officers and chairmen/women of all other Club committees. The Executive Committee shall have immediate charge, management and control of the affairs of the Club between meetings.
Section 2: The appointed committees of the Club shall carry on the programs of the Club. Such committees may be: Ride Committee, Trails Committee, Membership Committee, Special Events Committee, Finance Committee and others deemed necessary by the Executive Committee. Committee chairmen/women may select their own committee members from the Club membership.
Elections:
Section 1: The election and seating of the Club Officers shall be at the annual meeting. The election shall be by ballot or show of hands from a slate chosen either by a nomination committee or from nominations in open meeting. A majority of all Club members present in person shall elect in all cases.
Section 2: Officers shall hold office for twelve (12) months or until their successors are elected and duly installed.
Section 3: Vacancy in office during the period may be filled by appointment of the Club President with the approval of the Executive Committee.
Duties of Officers:
President: Shall coordinate and supervise the total Club program and shall preside at Club and Executive Committee meetings.
Vice-President: Shall assist the President in carrying out the Club responsibilities and shall serve in his/her absence. It is recommended that he/she serve as chairman/chairwoman of one of the appointed committees. Shall be the contact person for Club affiliations.
Secretary: Shall take minutes at Club meetings and executive meetings and shall issue minutes and general notices and announcements. Shall serve on Membership Committee.
Treasurer: Shall keep and prepare all Club financial records and transactions and make necessary reports; shall give a financial report of the fiscal year at the annual Club meeting. It is recommended that the Treasurer serve as chairman/chairwoman of the Finance Committee.
2010 Membership Renewal
Please fill out an application for membership if you haven’t done so yet for 2010. The number following your name on your address label will tell you if you are renewed for 2010. An “-10” means you’re renewed. A “-09” means that you need to renew still. Without renewal, this newsletter will be your last. Membership fees are unchanged for 2010, $16 for an individual and $20 for a family. Please note any address changes. Please make sure you check the box for receiving the newsletter by e-mail. If you have any questions, please write to the PO Box or send an e-mail to info@winchesterwheelmen.org.
Reading Leisure: (ok, viewing pleasure?!) err uhh riding pleasure?!
Park Day 2010
Bicyclists, hikers, runners, and friends of the 3rd Winchester Battlefield, the annual Park Day Cleanup is coming on Saturday, April 10th. We will be working on several cleanup projects at the battlefield and will begin our first cleanup project on the newly acquired Huntsberry property that has doubled the size of preserved land at 3rd Winchester. We will have a more detailed list of projects as we get closer to April 10th, and this information will be presented in the April newsletter.
Please mark your calendars, April 10th, 9:00am to 1:00pm, for Park Day. We will be joining hundreds of other volunteers all over the country who will be working on many different Civil War Preservation Trust properties. It is time to give back to the CWPT what they have worked so hard to give to us. They have saved history, saved the environment, and provided wonderful places to find a little peace and quiet while providing wonderful trails to ride and walk along. Please let Mike Perry know if you will be able to help. He can be contacted at 540 877-1795 or at mperry@visuallink.com. See you on the 10th!
MS 150 Tour de Vine:
June 12-13 in Charlottesville, VA. Join the Winchester Wheelmen team, for a weekend of fun, and a celebration of the great things we can achieve when working together for a common cause. By participating, we get closer to a cure - and closer to a world without multiple sclerosis. So what are you waiting for? Join our team today or make a donation on our behalf. Click here to view the team page for Winchester Wheelmen
if the text above does not appear as a clickable link, you can visit the web address:
http://main.nationalmssociety.org
Summer Tour is set for the week of July 31st to August 7th in Keene, NY. I have rented a house outside of Keene that will house 14 people and I have 13 people signed up and have received their deposits. We have one room with a single twin bed unfilled. Cost is $ 500 for the week. Anyone interested please contact Spencer Ridings at csridings@yahoo.com.
Keene is located in the middle of the Adirondacks just east of Lake Placid. We will have a variety of rides and hikes to choose from.
National Capital Tour de Cure:
June 20, Reston Town Center, Reston, VA. Join the Winchester Wheelmen team for a great day ride for a great cause. Please join us or help us with our cause with your donation.
Click here to view the team page for Winchester Wheelmen
if the text above does not appear as a clickable link, you can visit the web address:
http://main.diabetes.org/site/TR/
Miscellaneous Notes
• CD-ROMs. Ken Tenney has revised the WW CD-ROM for 2010. Changes include updating some URLs, adding Panhandle Pedalers, adding Tuscarora Trail.pdf, adding Great Allegheny Passage .pdf, and revised (added to) CX mixed surface
rides page. 2009 photos will be included if enough are received from club members (send 'em in by the 14th of March!).
To save money and reduce redundancy, the 2010 version won't be automatically sent to everyone. If you would like one, please send a note to Ken Tenney at k_tenney@verizon.net (2010membership required). If you never rec'd a 2009 CD since becoming a 2009 WW member, please let Ken know, and he will send one to you. |
